The purpose of this position is to provide administrative and general support to a Sr Manager and/or a group of professionals with responsibility for a major organizational function/department and/or in support of a business unit.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements.
Reviews incoming correspondence via paper and email, lead initiative to determine appropriate action required. Monitors incoming email for appropriate follow up.
Creates and initiates correspondence and memoranda.
Carries out special projects and assignments as requested. Responsible for coordination/planning and execution of special events and conferences for client, department and/or office events.
Responsible for opening, sorting, prioritizing and distributing inbound mail. Coordinates services for outbound mail.
Drafts confidential correspondence, edit documents, take and transcribe minutes of meetings, and perform other administrative duties.
Serves as an administrative liaison to others within/outside the department/company regarding administration issues in areas such as accounting (expense reports).
Takes independent action on handling requests; determines the appropriate course of action, intervenes where necessary, and acts as a liaison between departments.
Other duties may be assigned.
To perform this job successfully, an individual must be
able to perform each essential duty. The requirements listed below are
representative of the knowledge, skill, and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform
the essential functions.
EDUCATION and EXPERIENCE
High school diploma or general education degree (GED)
required. Associate's degree (AA) or equivalent from two-year college or
technical school preferred. Minimum of four years of related experience and/or
Excellent written and verbal communication skills. Strong
organizational and analytical skills. Ability to provide efficient, timely,
reliable and courteous service to customers. Ability to comprehend and
interpret instructions, short correspondence, and memos and ask clarifying
questions to ensure understanding. Ability to write routine reports and
correspondence. Ability to respond to common inquiries or complaints from
clients, co-workers, and/or supervisor. Ability to effectively present
information to an internal department and/or large groups of employees.
Requires basic knowledge of financial terms and principles.
Ability to calculate simple figures such as percentages.
Ability to solve problems involving several options in
situations. Ability to comprehend, analyze, and interpret documents. Requires
intermediate analytical and quantitative skills.
OTHER SKILLS and/or ABILITIES
experience with Microsoft Office Suite. Must have a strong command of the
English language and excel in the areas of spelling, grammar and punctuation.
SCOPE OF RESPONSIBILITY
Decisions made with general understanding of procedures and
company policies to achieve set results and deadlines. Errors in judgment may
cause short-term impact to co-workers and supervisor.
Location/Region: Ames, IA